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Administrative Business Partner (12-Month Fixed Term)

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Description

About Pinterest:

Millions of people across the world come to Pinterest to find new ideas every day. It’s where they get inspiration, dream about new possibilities and plan for what matters most. Our mission is to help those people find their inspiration and create a life they love. In your role, you’ll be challenged to take on work that upholds this mission and pushes Pinterest forward. You’ll grow as a person and leader in your field, all the while helping Pinners make their lives better in the positive corner of the internet.

Creating a life you love also means finding a career that celebrates the unique perspectives and experiences that you bring. As you read through the expectations of the position, consider how your skills and experiences may complement the responsibilities of the role. We encourage you to think through your relevant and transferable skills from prior experiences.

Our new progressive work model is called PinFlex, a term that’s uniquely Pinterest to describe our flexible approach to living and working. Visit our PinFlex landing page to learn more.

We are hiring for an Administrative Assistant to join the Global Content Organization of Pinterest. As an Administrative Assistant you will support the Sr. Director, Content Partnerships, APAC and Singapore site lead at Pinterest and play a vital role in supporting and coordinating the functions of our dynamic Global Content Org.

What you'll do:

  • Calendar management for executive: Updating meeting cadences to reflect business priorities, aligning with executives on schedules, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly
  • Support executive in preparation of team meetings, including preparation of meeting content, capture action items and circulate meeting notes
  • Support executive in preparation for events, including researching event location, logistics management, and preparing event content
  • Coordinate team activities
  • Support in coordinating with business facing XFN partners such as HR, Recruiting and Finance
  • Manage reconciliation of expenses for the executive supported
  • Assist with travel coordination
  • Prepare swag orders for the executive organization including submitting and processing purchase orders
  • Manage executive’s employee recognition budget
  • Provide in person support for offsite events, all-hands meetings, or specific working sessions
  • Act as on-the-ground local support & logistics management in collaboration with Workplace/IT teams

What we're looking for:

  • 3+ years experience, ideally supporting a Director or above
  • Proficient in MS Office Suite; familiarity with gSuite, Slack, Workday, or Expensify is advantageous but not required
  • Excellent writing, communication skills and interpersonal skills
  • Strong organizational skills to execute multitasking in a fast-paced deadline oriented environment
  • Ability to take initiative and ownership over sometimes ambiguous tasks
  • Hands on experience handling tight deadlines, last-minute changes and ability to pivot quickly
  • Problem-solving skills and high attention to detail
  • Team player
  • Handle confidential information with integrity


This is a 12 months fixed term contract position.

Relocation Statement:

  • This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.

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Our Commitment to Diversity:

Pinterest is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic under federal, state, or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you require an accommodation during the job application process, please notify accessibility@pinterest.com for support.

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